Best Practices for Managing your Candidates on Classet

Last updated: June 18, 2026

If you only remember one thing about hiring, it should be this: SPEED is your best friend to make quality hires. There are 10 other companies who want the same talent. Every day you wait, your chances of making a hire decrease by 50%.

Using Classet makes it extremely simple to keep your process moving without hiring becoming a fire drill. Here are the recommended best practices for being a Top 1% Hiring Company

  1. Use the AI Recruiter.

  • No matter how fast you think you can be with responding to candidates, you have to eat, sleep, and hopefully take some time off as well.

  • An AI agent does not. Over 60% of applications come in after working hours or on weekends - especially within the skilled trades.

  • When you use the AI recruiter, you can guarantee that you are always the first touchpoint with a candidate on the market.

Reminder on how Joy works:

  • 1 - Candidate applies (EG; 8 PM on a Friday night)

  • 2 - Receives a text message within minutes inviting candidate to interview

  • 3 - Joy will answer questions and follow up until she is able to get them on the phone (5x)

  • 4 - Joy will run your initial interview

  • 5 - Sends you notes, a recording, and updated resumé

After Joy delivers a candidate to you (or if you don't want to use the AI recruiter) - here is what you should do next

  1. Lean into Text First

  • Everyone gets spam calls, and everyone hates phone tag.

  • Use the built-in texting feature by clicking 'Contact' to get the conversation started:

Hi [candidateName] - I received your interview for our open [jobTitle] role, and would love to speak with you ASAP as I think you would be a great fit! Can you give me a call at XXX-XXX-XXXX as soon as you are free for a few minutes to talk about next steps? Thanks!

  • Feel free to copy/paste this and add it in. Just replace with your phone number!

    • Important note: You do not need to insert your name into the message. Our system will automatically sign off with your name and company at the end of the message.

  • This puts the ball in the candidate's court to give you a call

  • If you don't hear back in 1 day -- move to step 3.

  1. Pick up the phone

  • The candidate's phone number is right on the top lefthand corner of their profile

  • For great candidates -- take the same mentality you would with a customer lead. Every hour of delay is higher probability you won't close

  1. Use Classet Tools to Stay Organized across Your Team

  • Add any notes from your conversations into the 'Comments & Reviews' section.

  • This is going to make it easier to pick up where you left off

  • Use 'Shortlist' to keep tabs on your top candidates:

  • This will also allow you to filter by 'Shortlist' status to keep eyes on your top candidates:

  • Update Candidate's Statuses to keep yourself organized

    • After you talk to candidates for an interview, extend an offer, or disqualify - keep them up top date in the system by updating their status

Have more questions? Contact success@classet.ai